How to handle extra client work without losing the project record
Work Scope Tracker is for freelancers and small studios. Use it when a client asks for changes, new pages, extra revisions, or anything that was not clearly included in the original work.
What Work Scope Tracker does
It keeps the original project scope, client requests, extra-work decisions, approval links, and exportable records in one workspace. The goal is simple: make the next conversation clear before the work becomes a billing dispute.
The basic workflow
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1. Create a project
Add the project name, client name, currency, and the basic agreement.
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2. Write the agreed scope
Record what is included, what is excluded, the revision policy, and extra-work pricing.
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3. Collect client requests
Use a request page or enter requests yourself so new changes start as records.
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4. Decide if it is extra work
Mark each request as inside the agreed scope or outside it.
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5. Send an approval link
For extra work, send the proposed amount, expected hours, and decision link to the client.
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6. Export the record
Export CSV or summary records when you need billing support or a clean project history.
What to write first
- The work that is clearly included in the original project.
- The work that is clearly excluded.
- How many revisions are included.
- How extra work will be priced.
- Who must approve extra work before you start.
Problem guides
- Scope creep: how small client requests become unpaid extra work.
- Freelance change request log: fields worth tracking before work starts.
- Client revision tracker: revision rounds, included work, and extra approvals.
- Unpaid revisions: what to record before billing conversations get tense.
Start using it
Open the workspace, create a project, and write down the boundary before the next client request arrives.