Freelance scope records
An additional work request form turns a new ask into a clear decision
Additional work is easy to accept informally. A request form makes the added task, scope reason, price, timeline, and approval state visible before the work starts.
Where Work Scope Tracker fits
Work Scope Tracker gives each additional work request its own project record. It is useful when a client asks for something adjacent to the original project and you need a clear decision instead of a scattered chat thread.
Fields to include in the form
- Requested additional work and the client source.
- Original scope reference or maintenance plan limit.
- Reason the work is additional, unclear, or still included.
- Estimated hours, additional amount, and delivery impact.
- Approval status, approver, and decision date.
When to use this form
- A client adds a new deliverable after the proposal is accepted.
- A small task creates layout, QA, content, or coordination work.
- The request affects deadline, cost, revision rounds, or support time.
- You want to grant a no-cost exception but still keep the record clear.
A practical workflow
- 1Copy the client request into a new Scope record.
- 2Reference the original scope or plan limit.
- 3Mark the decision as included, extra, or unclear.
- 4Add price, hours, and delivery impact before asking for approval.
- 5Send the approval link and keep the decision with the project export.
When to use this page
| Situation | Use it when |
|---|---|
| Use a quick note | The task is clearly included and has no cost or timing effect. |
| Use this form | The task changes cost, hours, deadline, deliverables, or revision limits. |
| Ask for clarification first | The request is vague enough that you cannot estimate impact. |
Filled example
Project: Shopify landing page refresh Additional work requested: Add a second hero concept for stakeholder review Original scope reference: One homepage hero concept and one revision round Scope decision: Extra Estimated hours: 3 Additional amount: $300 Delivery impact: Adds 2 business days Approval status: Waiting for client approval
Additional work request form
Project: [project name] Additional work requested: [summary] Original scope reference: [baseline] Why approval is needed: [scope/cost/time reason] Estimated hours: [hours] Additional amount: [amount] Delivery impact: [date or none] Decision needed by: [date] Approval status: [waiting/approved/declined] Notes: [context]
Common mistakes
- Writing only the task name without the original scope reference.
- Starting the work before the client sees the cost or schedule impact.
- Mixing several unrelated requests into one approval.
Related problem guides
Try it on a real project
Create a project, write the agreed scope, and record the next request before it becomes another memory test.